Planning Committee Terms of Reference

Planning Committee Terms of Reference

1. Overview

In the Council’s capacity as a statutory consultee, examine all planning applications and appeals affecting the Parish and without reference to Full Council formulate, agree and notify the planning authority of our comments, within the statutory time limits imposed.

2. Delegation
The Committee has delegated authority to act without reference to Full Council.

3. Membership
The Chair, Vice Chair and membership of the Committee will be elected and agreed at the Annual Meeting of Council.

4. Meetings
Monthly meetings (12) are scheduled.

5. Remit
a. To examine all planning applications and appeals affecting the Parish and formulate comments thereon to the local planning authority within the statutory time limits imposed.
b. Consider the application of Tree Preservation Orders in the Parish and make appropriate recommendations in this connection to the responsible authority within the statutory time limits imposed.
c. To review the monthly decision notices of the Planning Authority, East Hants District Council.
d. To formulate the Council’s comments on consultation on national planning policy and local plan.

6. Officer Support
a. The Committee is supported by the Assistant Clerk.
b. If the consultation period and the date for receipt of comments on the application do not fit with the scheduled Planning Committee, the Assistant Clerk will request an extension. If an extension is not agreed, an extra-ordinary Planning Committee meeting will be summoned.

c. The Assistant Clerk will notify all applicants of the date and time their planning application will be considered by the Committee.

7. Expectations
a. All members of the Planning Committee are required to undertake basic planning training.
b. All members of the Planning Committee will be allocated one or more planning applications by the Assistant Clerk to review and report on at the meeting. New Councillors will be allocated an application after six months. Members are expected to review the documents on the planning portal and visit the site of the planning application whilst avoiding trespassing, considering its location and the impact it may have on the site or neighbouring properties.
c. Councillors should avoid a discussion with the applicant and/or neighbour(s). If approached, Parish Councillor(s) will advise that the visit is to obtain factual information for the Parish Council’s Planning Committee and advise them of the date, time and location of when the application will be considered by the Committee and that they will be entitled to speak at the meeting.
d. Where appropriate a member of the Planning Committee will be nominated by the Committee to attend a meeting of the district council’s Planning Committee or attend an appeal hearing to speak and present the views of the Parish Council. A mileage allowance for attending meetings outside the Parish will be received and accepted by Council.

Revised May 2011 Last Reviewed Nov 2017 Review May 2019