Information available from Headley Parish Council under the model publication scheme

Information to be published

How the information can be obtained

Cost

Including

VAT

Class1 - Who we are and what we do

Headley Parish Council

Parish Office

Arford Rd

Headley, Bordon

GU35 8LJ

 

                                   

www.headleyparish.com

 

 

 

 

Who’s who on the Council and its Committees

Email and hard copy available from the Parish Office

 

Available on the Parish Council’s website: www.headleyparish.com

 

10p per A4 page

Contact details for Parish Clerk and Council members

Parish Office

Arford Rd

Headley, Bordon

GU35 8LJ

 

 

Email and hard copy available from the Parish Office

 

Available on the Parish Council’s website: www.headleyparish.com

 

And:

In all newsletters and the Council’s annual Headley Report, freely available while stock last.

 

10p per A4 page

Open to the public: Monday Tuesday, Wednesday and Friday 0900 - 1300

 

 

Staffing structure: Clerk & Executive Officer and Assistant Clerk/Responsible Finance Officer

 

 

 

 

 

Class 2 – What we spend and how we spend it

 

Previous year’s accounts on:

www.headleyparish.com

 

Email and hard copies available on request from the Parish Office.

 

 

 

10p per A4 page

Annual return form and report by auditor

The Annual Return is available on the Parish website

www.headleyparish.com and the auditor report is available on request from the Parish Office by email or hard copy. 

 

10p per A4 page

Finalised budget

Email or hard copies available on request from the Parish Office.

 

Previous years budgets are available on the Parish Council’s website.

10p per A4 page

Precept

(The Parish Precept is the amount of funding the Council requires to undertake all its activities. East Hants District Council collects the parish precept as part of the annual Council Tax charge for each property).

Previous years precept available on the Parish Council’s website.

 

Also available on request from the Parish Office by email or hard copy. 

10p per A4 page

Borrowing Approval letter

N/A

 

Financial Standing Orders and Regulations

Available on the Parish Council’s website www.headleyparish.com.

 

10p per A4 page

Grants given and received

Available on the Parish Council’s website www.headleyparish.com

 

Email and hard copies available by on request from the Parish Office.

10p per A4 page

List of current contracts awarded and value of contract

Email and hard copies available on request from the Parish Office.

 

10p per A4 page

Members’ allowances and expenses

Details available by email or hard copy on request from the Parish Office.

10p per A4 page

 

 

 

Class 3 – What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)

 

 

 

Parish Plan

Hard copies available on request from the Parish Office.

Free + postage while stocks last

Annual Report to Annual Assembly Meeting

Available on the Parish Council’s website www.headleyparish.com.

 

Hard copies available on request from the Parish Office.

 

Free + postage while stocks last

Local Council Award Scheme

Council related documents available by email or hard copy on request from the Parish Office.

 

Scheme information available on the NALC website http://www.nalc.gov.uk/our-work/improvement-and-development/local-council-award-scheme

 

10p per A4 page

Local charters drawn up in accordance with Department of Communities and Local Government (DCLG) guidelines

Currently not applicable

 

 

 

 

Class 4 – How we make decisions

 

Current and previous council year as a minimum

 

 

 

Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)

Email and hard copies available on request from the Parish Office.

 

Also available on the parish website: www.headleyparish.com

 

10p per A4 page

Agendas of meetings (as above)

Available on the parish website: www.headleyparish.com prior to the meeting.

 

10p per A4 page

Minutes of meetings (as above) – note this will exclude exempt information.

Email and hard copies available on request from the Parish Office.

 

Also available on the parish website: www.headleyparish.com

 

10p per A4 page

Reports presented to council meetings – note this will exclude exempt information.

Email and hard copies available on request from the Parish Office.

 

 

10p per A4 page

Responses to consultation papers

Email and hard copies available on request from the Parish Office.

 

 

10p per A4 page

Responses to planning applications

Copies of minutes available by email on request from the Parish Office.

 

Planning Minutes available on the parish website: www.Headleyparish.com

 

10p per A4 page

Bye-laws

Hard copies available on request from the Parish Office.

 

 

10p per A4 page

 

 

 

Class 5 – Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities)

 

Current information only

 

 

 

Policies and procedures for the conduct of council business:

 

Procedural standing orders

Committee and sub-committee terms of reference

Delegated authority in respect of officers

Code of Conduct

Policy statements

 

 

 

Also available on the parish website: www.headleyparish.com

10p per A4 page

Policies and procedures for the provision of services and about the employment of staff:

 

 

 

  • Internal policies relating to the delivery of services
  • Equality and diversity policy
  • Health and safety policy
  • Recruitment policies (including current vacancies)
  • Complaints procedures (including those covering requests for information and operating the publication scheme)

 

Policies that are current are available on the parish website: www.headleyparish.com

Emails and hard copies available on request from the Parish Office.

 

 

To be developed

To be developed

 

 

 

10p per A4 page

Information security policy

Not applicable

 

Records management policies (records retention, destruction and archive)

Hard copies available on request from the Parish Office.

 

 

10p per A4 page

Data protection policies

Registration details available on request from the Paris Office.

 

Schedule of charges (for the publication of information)

Email and hard copies available on request from the Parish Office.

 

Available on the parish website: www.headleyparish.com

 

10p per A4 page

 

 

 

Class 6 – Lists and Registers

 

Currently maintained lists and registers only

 

(hard copy or website; some information may only be available by inspection)

 

Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)

Not applicable

 

Assets Register

Email and hard copies available on request from the Parish Office.

 

 

10p per A4 page

Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)

Currently not applicable

 

Register of members’ interests

Available on the parish website: www.headleyparish.com

 

10p per A4 page

Register of gifts and hospitality

Currently not applicable.

 

 

10p per A4 page

 

 

 

Class 7 – The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

 

Current information only

 

(hard copy or website; some information may only be available by inspection)

 

Allotments

Email copies available on request from the Parish Office.

 

 

10p per A4 page

Burial grounds and closed churchyards

Not applicable

 

Community centres and village halls

Not applicable

 

 

10p per A4 page

Parks, playing fields and recreational facilities

Information available by email and hard copy on request from the Parish Office.

 

 

10p per A4 page

Seating, litter bins, clocks, memorials and lighting

Email and hard copies available on request from the Parish Office.

 

 

10p per A4 page

Bus shelters

Information relating to location and cleaning schedule available on request from the Parish Office.

 

 

10p per A4 page

Markets

Not applicable

 

Public conveniences

Not applicable

 

Agency agreements

Not applicable

 

A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)

The Council’s fees and charges are available on the Parish Council’s website www.headleyparish.com

 

 

Additional Information

This will provide Councils with the opportunity to publish information that is not itemised in the lists above

 

 

 

 

 

 


Contact details:

Miss Katie Knowles

Parish clerk

Headley Parish Council

Arford Road

Headley

Bordon

GU35 8LJ

T 01428 713132

E clerk.headleypc@btconnect.com

W www.headleyparish.com

 

SCHEDULE OF CHARGES

 

TYPE OF CHARGE

DESCRIPTION

BASIS OF CHARGE

Disbursement cost

Photocopying @ 10p per A4 sheet (black & white)

Actual cost approximately 10p

 

Photocopying @ 20p per A4 sheet (colour)

Actual cost approximately 20p

 

Photocopying @ 20p per A3 sheet (black & white)

Actual cost approximately 20p

 

Photocopying @ 40p per A3 sheet (colour)

Actual cost approximately 20p

 

Postage

Actual cost of Royal Mail standard 2nd class

 

 

 

Statutory Fee

 

In accordance with the relevant legislation (quote the actual statute)

 

 

 

Other

Any information for which HPC is legally authorised to charge

Actual cost